A visitor logs are a useful tool for keeping track of who comes and goes from your office as well as your building. It is simply a book that keeps track of the visitors’ details like the company they may represent, who they came to see, the reason for their visit, contact information, time in and time out, and much more.
Before technology, pen and paper were used to log visitors, but they increased the chance of forgery and data breaches since people had the log books in front of them. These days, visitors are all logged digitally and modern software allows you to sign in and sign out online.
There are multiple reasons why businesses should track visitors. First reason is they need to ensure safety and health. Due to covid-19, screening is commonly done to ensure someone who is sick doesn’t come into the company and spread the virus. Also, companies want to ensure visitors are prevented from entering certain areas to prevent them from getting hurt, since they will most likely be responsible for it if that happens. This is why it’s common for businesses to provide visitor passes or cards that are programmed to restrict entry to certain areas.
Businesses also want to track visitors for emergency purposes. Evacuation management and emergency response requires accurate reporting of the person on site and their location. Lastly, businesses need it for historical record. Investigation is done from time to time as well as audits to ensure access compliance are met and access control processes are understood by new employees.
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